September 15, 2023

Understanding the Passport Application Process in Kenya

Introduction to Passport Application in Kenya
Step-by-Step Guide to Applying for a Passport
Required Documents for Passport Application
Passport Application Fees and Payment Methods
Filling Out the eCitizen Passport Application Form
Scheduling and Attending Your Biometrics Appointment
Common Mistakes to Avoid During Application
Tips for a Smooth Passport Application Process
Frequently Asked Questions
Conclusion

Introduction to Passport Application in Kenya

Applying for a passport in Kenya is a crucial step for anyone planning to travel internationally. Whether you are a frequent traveler, a student going abroad, or someone planning a family visit, understanding the passport application process is essential. This guide aims to provide a comprehensive overview of the steps involved, required documents, fees, and common pitfalls to avoid.

In this article, we will walk you through each stage of the passport application process, ensuring you have all the necessary information to successfully obtain your Kenyan passport. By the end, you'll feel confident and well-prepared to navigate the application process with ease.

For those seeking additional legal advice or assistance, platforms like Mwakili offer free legal advice and can guide you through various legal processes, including passport applications.

Step-by-Step Guide to Applying for a Passport

Applying for a passport in Kenya involves several steps, each of which is crucial for the successful issuance of your passport. Here’s a detailed step-by-step guide:

Register on eCitizen: The first step in the application process is to create an account on the eCitizen platform. This online portal is the gateway to all government services, including passport applications.
Fill Out the Application Form: Once registered, log in to your eCitizen account and navigate to the Department of Immigration Services. Click on the passport application form and carefully read the instructions before filling it out. Ensure all information is accurate and up-to-date.
Payment of Fees: After filling out the application form, select your preferred payment method and pay the required passport fees. Payment can be made via mobile money, credit/debit cards, or online banking.
Download and Print the Application Form and Receipts: After payment, download and print the filled application form and the payment receipts. These documents are essential for the next steps.
Submit the Application Form in Person: Visit the designated Immigration offices (Nyayo House in Nairobi, Mombasa, or Kisumu) to submit your application form and the required documents. You will also schedule your biometrics appointment during this visit.
Attend Biometrics Appointment: On the scheduled date, attend your biometrics appointment where your fingerprints and photo will be taken. Ensure you bring all the required original documents and their copies.
Collect Your Passport: After completing the biometrics, you will be informed when your passport is ready for collection. It typically takes about 10 working days for the first passport issuance and 5 working days for other types.

Required Documents for Passport Application

To ensure a smooth application process, you must gather all the necessary documents before submitting your application. Here’s a list of required documents:

Original Birth Certificate and a Copy: This is essential to verify your identity and citizenship.
Original National ID Card and a Copy: This serves as proof of identity and residence.
Three Current Passport-Size Photos: Ensure these photos meet the specified requirements.
Recommender’s ID Card Copy: This is required for verification purposes.
Consent Letter for Minors: If the applicant is a minor, a consent letter from the parent or guardian is necessary.
Old Passport for Replacement: If you are replacing an old passport, you need to provide the original and a copy of the old passport.
Parents' National ID Cards and Copies: For first-time applicants, copies of the parents' ID cards are required.

For more detailed information on document requirements, visit the Kenya Revenue Authority and Business Registration Service websites.

Passport Application Fees and Payment Methods

The cost of applying for a passport in Kenya varies depending on the type of passport you are applying for. Here are the current fees:

32 Pages Ordinary "A" Series: Kshs. 4,550
48 Pages Ordinary "B" Series: Kshs. 6,050
64 Pages Ordinary "C" Series: Kshs. 7,550
East African Passport: Kshs. 990
Diplomatic Passport (48 pages): Kshs. 7,550
Mutilated Passport: Kshs. 10,050
Lost Passport: Kshs. 12,050

Payment can be made using mobile money services like M-Pesa, credit/debit cards, or through online banking. Ensure you keep the payment receipts as they are required during the submission of your application.

Filling Out the eCitizen Passport Application Form

Filling out the eCitizen passport application form is a critical step that requires attention to detail. Here’s a quick guide on how to complete it:

Personal Information: Enter your full name, date of birth, place of birth, and other personal details accurately.
Identification Information: Provide your national ID number, birth certificate number, and any other identification details required.
Contact Information: Ensure your contact details, including phone number and email address, are correct and up-to-date.
Passport Type: Select the type of passport you are applying for (ordinary, diplomatic, or East African).
Payment Details: Choose your payment method and complete the payment process.

After filling out all the necessary sections, review the form for any errors before submitting it.

Scheduling and Attending Your Biometrics Appointment

Once your application form is submitted, the next step is to schedule and attend your biometrics appointment. Here’s what you need to know:

Scheduling the Appointment: You can schedule your biometrics appointment online through the eCitizen platform. Choose a date and time that is convenient for you.
Preparing for the Appointment: Gather all the required documents, including your application form, payment receipts, and original identification documents.
Attending the Appointment: Arrive at the Immigration office on time. During the appointment, your fingerprints and photograph will be taken.

Ensure you bring all the required documents to avoid any delays or rescheduling of your appointment.

Common Mistakes to Avoid During Application

To ensure a smooth application process, avoid these common mistakes:

Incomplete Application Form: Ensure all sections of the application form are filled out correctly and completely.
Incorrect Information: Double-check all information provided, including personal details and identification numbers, to avoid discrepancies.
Missing Documents: Gather all required documents and copies before submitting your application.
Late Submission: Submit your application and attend your biometrics appointment on time to avoid delays.

By avoiding these mistakes, you can ensure a smoother and faster application process.

Tips for a Smooth Passport Application Process

Here are some tips to help you navigate the passport application process smoothly:

Prepare Early: Start gathering your documents and filling out the application form well in advance.
Double-Check Everything: Review all information and documents for accuracy before submission.
Stay Updated: Keep an eye on any updates or changes in the application process on the eCitizen platform.
Seek Assistance: If you encounter any issues, seek help from legal advisors or platforms like Mwakili for guidance.

Frequently Asked Questions

What is the processing time for a passport in Kenya?

The processing time for a first-time passport application is typically 10 working days, while other types of applications take about 5 working days.

Can I apply for a passport online?

Yes, the application process is primarily done online through the eCitizen platform.

What should I do if I lose my passport?

If you lose your passport, you need to report it to the police and provide a police report along with your application for a replacement passport.

Are there any additional fees for lost or mutilated passports?

Yes, the fees for a lost passport are Kshs. 12,050, and for a mutilated passport, the fees are Kshs. 10,050.

Can minors apply for a passport on their own?

No, minors require a consent letter from their parent or guardian to apply for a passport.

Conclusion

Applying for a passport in Kenya is a straightforward process if you follow the steps outlined in this guide. By gathering the necessary documents, filling out the application form accurately, and attending your biometrics appointment on time, you can ensure a smooth and successful application process. For additional resources and legal advice, consider exploring Mwakili, a platform that offers free legal advice and assistance with various legal processes, including passport applications.

By staying informed and prepared, you can navigate the passport application process with ease and embark on your international travels without any hassles.