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September 27, 2023

The Ultimate Guide to Kenyan Passport Application


Introduction to Kenyan Passport Application

Getting your Kenyan passport is an exciting milestone, whether it’s for travel, work, or study abroad. The process, while straightforward, requires careful attention to detail to ensure a smooth application journey. This guide will walk you through each step, from gathering necessary documents to submitting your application online via eCitizen. We'll also cover common pitfalls to avoid and provide tips on tracking your application once submitted.

Applying for a passport can seem daunting, but with the right information and preparation, you can navigate the process with ease. This guide is designed for everyone—from first-time applicants to those looking to renew their passport or replace a lost one. Let's dive into the ultimate guide to Kenyan passport application.

Table of Contents

  1. Introduction to Kenyan Passport Application
  2. Step-by-Step Guide to Applying for a Kenyan Passport
  3. Required Documents for Kenyan Passport Application
  4. Common Mistakes to Avoid When Applying for a Kenyan Passport
    1. Online Application Process via eCitizen
    2. Payment Methods and Fees
    3. Submission of Applications: What to Expect
    4. Processing Time and Tracking Your Application
  5. Frequently Asked Questions
  6. Conclusion

Step-by-Step Guide to Applying for a Kenyan Passport

Step 1: Create an eCitizen Account

The first step in the passport application process is to create an account on the eCitizen portal. This platform is used for various government services, including passport applications. Ensure you have a valid email address and phone number to register.

Step 2: Fill Out the Passport Application Form

Once logged in, navigate to the Directorate of Immigration Services and select "Passport Application." Carefully read the instructions and fill out the form with accurate information. This includes personal details, contact information, and the type of passport you are applying for.

Step 3: Upload Required Documents

You'll need to upload scanned copies of necessary documents, such as your National ID, birth certificate, and passport-sized photos. Make sure the images are clear and meet the specified requirements.

Step 4: Make Payment

After completing the form, you'll be directed to the payment section. You can pay using mobile money, credit/debit cards, or online banking. The fees vary depending on the type of passport you are applying for.

Step 5: Print and Submit Your Application

Download and print the completed application form and payment receipts. You will need to submit these documents in person at the nearest Immigration office, along with the original copies of your uploaded documents.

Required Documents for Kenyan Passport Application

For First-Time Applicants

  1. Completed Application Form: Available on the eCitizen portal.
  2. National ID Card: Original and photocopy.
  3. Birth Certificate: Original and photocopy.
  4. Passport Photos: Three recent passport-sized photos.
  5. Parents' National IDs: Photocopies of the IDs.
  6. Recommender's ID: Photocopy of the recommender's ID.

For Passport Renewal

  1. Old Passport: Original and photocopy.
  2. National ID Card: Original and photocopy.
  3. Passport Photos: Three recent passport-sized photos.

For Lost or Mutilated Passport

  1. Police Report: For lost passports.
  2. Affidavit: Sworn affidavit explaining the loss.
  3. National ID Card: Original and photocopy.
  4. Passport Photos: Three recent passport-sized photos.
  5. Old Passport: (if available) Original and photocopy.

Common Mistakes to Avoid When Applying for a Kenyan Passport

Incomplete Forms

One of the most common mistakes is submitting incomplete forms. Ensure that every section of the application form is filled out correctly and completely to avoid delays.

Incorrect Document Uploads

Uploading incorrect or unclear documents can lead to rejection of your application. Double-check that all scanned documents are legible and meet the specified requirements.

Ignoring Payment Instructions

Ensure you follow the payment instructions carefully. Incorrect payments can cause delays in processing your application. Keep a copy of the payment receipt as proof.

Online Application Process via eCitizen

The eCitizen platform simplifies the passport application process by allowing you to complete and submit your application online. This section provides a detailed walkthrough of how to use the platform effectively.

Creating an Account

Visit eCitizen and click on "Sign Up." Fill in your personal details, including a valid email address and phone number. You'll receive a verification code to activate your account.

Filling Out the Application Form

Login to your eCitizen account and navigate to the Directorate of Immigration Services. Select "Passport Application" and follow the instructions to fill out the form. Ensure all information is accurate to avoid any issues.

Uploading Documents

Upload the required documents in the specified format. Ensure the documents are clear and legible. This includes your National ID, birth certificate, and passport photos.

Making Payment

Select your preferred payment method and follow the instructions to complete the transaction. Once payment is confirmed, you'll receive a receipt, which you should print and keep for your records.

Payment Methods and Fees

The cost of applying for a Kenyan passport varies depending on the type of passport. Here’s a breakdown of the fees:

  1. 32 Pages Ordinary "A" Series: Ksh. 4,550
  2. 48 Pages Ordinary "B" Series: Ksh. 6,050
  3. 64 Pages Ordinary "C" Series: Ksh. 7,550
  4. East African Passport: Ksh. 990
  5. Diplomatic Passport (48 page): Ksh. 7,550
  6. Mutilated Passport: Ksh. 10,050
  7. Lost Passport: Ksh. 12,050

Payment can be made via mobile money (M-Pesa), credit/debit cards, or online banking. Ensure you follow the payment instructions carefully to avoid any issues.

Submission of Applications: What to Expect

Once you have completed your application and made the payment, you must submit the physical documents at an Immigration office. Here’s what to expect:

At the Immigration Office

  1. Document Verification: Your documents will be checked for completeness and accuracy.
  2. Biometric Capture: Your fingerprints and photo will be taken.
  3. Receipt Issuance: You will receive a submission receipt as proof of your application.

Processing Time

The standard processing time for a Kenyan passport is 10 working days from the date of submission. However, this can vary depending on the workload at the Immigration office.

Processing Time and Tracking Your Application

Standard Processing Time

The standard processing time for a Kenyan passport is approximately 10 working days. However, during peak times, it may take longer. It’s advisable to apply well in advance of any planned travel.

Tracking Your Application

You can track your application status online via the eCitizen portal. Simply log in to your account and navigate to the "Applications" section to see the status of your passport application.

Frequently Asked Questions

How long does it take to get a Kenyan passport?

The standard processing time is 10 working days from the date of submission. However, this can vary depending on the workload at the Immigration office.

Can I apply for a passport if I have lost my National ID?

No, you must have a valid National ID to apply for a passport. If you have lost your ID, you must first replace it before applying for a passport.

What should I do if my passport application is rejected?

If your passport application is rejected, you will be notified of the reasons for the rejection. You can correct the issues and reapply. Ensure all documents are complete and correctly uploaded to avoid rejection.

Can minors apply for a passport?

Yes, minors can apply for a passport. The application must be submitted by a parent or legal guardian, and additional documents, such as the parents' IDs and birth certificates, are required.

How can I expedite my passport application?

There is currently no official process for expediting passport applications. It’s advisable to apply well in advance of any planned travel to avoid any issues.

Conclusion

Applying for a Kenyan passport is a straightforward process if you follow the right steps and ensure all your documents are in order. From creating an eCitizen account to submitting your application at the Immigration office, each step is crucial for a successful application. Remember to avoid common mistakes, follow payment instructions carefully, and keep track of your application status online.

For more detailed legal assistance, you can visit M-Wakili which offers free legal advice and assistance with various legal processes, including passport applications. Whether you are a lawyer, law student, justice seeker, or small business owner, having access to accurate legal information can make a significant difference in your application process.

For additional resources, you might find these similar pages helpful:

By following this comprehensive guide, you can ensure a smooth and hassle-free experience in obtaining your Kenyan passport. Safe travels!


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kenyan-passport
passport-application
ecitizen
kenya-immigration
legal-advice