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September 15, 2024

Step-by-Step Process for Passport Application Without a Birth Certificate in Kenya

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Introduction

Applying for a passport can be a daunting process, especially if you find yourself without one of the most crucial documents: a birth certificate. In Kenya, however, there are ways to navigate this challenge and still obtain your travel document. Whether you're a lawyer, a law student, a justice seeker, or a small business owner, understanding the steps involved can save you time and stress. This comprehensive guide will take you through each step of the process, ensuring you are well-prepared to apply for a passport without a birth certificate in Kenya.

Table of Contents

• Introduction
• Initial Steps and Requirements
• Gathering Alternative Documents
• Filling Out the Application Form on the E-Citizen Portal
• Paying the Passport Fees
• Submitting Your Application
• Tracking Your Application Status
• Receiving Your Passport
• Frequently Asked Questions
• Conclusion

Initial Steps and Requirements

The first step in applying for a passport without a birth certificate in Kenya is to understand the basic requirements. Typically, a birth certificate is a primary document needed for passport application, but there are alternative ways to prove your identity and citizenship.

Key Requirements:

2. National ID Card: Ensure you have a valid Kenyan National Identity Card.
4. Affidavit of Birth: Obtain an affidavit from a lawyer declaring your birth details.
6. School Records: Gather any available school records that include your birth details.
8. Parents’ or Guardians' Documents: Collect copies of your parents' or guardians' ID cards and any other documents that can establish your identity.

Gathering Alternative Documents

Since you do not have a birth certificate, you will need to gather alternative documents to support your application. These documents will help verify your identity and citizenship.

Alternative Documents:

2. Affidavit of Birth: This legal document is sworn by your parents or guardians and a lawyer, detailing your birth information.
4. School Leaving Certificates: These can help verify your date and place of birth.
6. Baptismal Certificates: If available, this document can serve as additional proof of birth.
8. Hospital Records: Any records from the hospital where you were born can be useful.
10. Parents' or Guardians' ID Cards: Copies of these documents are necessary to establish a connection.

Filling Out the Application Form on the E-Citizen Portal

Once you have gathered all the necessary documents, the next step is to fill out the passport application form on the E-Citizen portal. This is a crucial part of the process and must be done carefully.

Steps to Follow:

2. Create an E-Citizen Account: If you don’t already have one, create an account on the E-Citizen portal.
4. Select Department of Immigration Services: Navigate to the Department of Immigration Services and click on the passport application section.
6. Fill Out the Form: Complete the online application form, ensuring all details are accurate. Upload the alternative documents where required.
8. Print the Application Form: Once completed, print the filled form along with the payment receipts.

Paying the Passport Fees

After filling out the application form, you will need to pay the required passport fees. The fees vary depending on the type of passport you are applying for.

Payment Process:

2. Select Payment Method: Choose a payment method on the E-Citizen portal. Options include mobile money, credit/debit cards, and online banking.
4. Make the Payment: Ensure the payment is made securely and print out the payment receipt.
6. Fees Structure:
   • 32 Pages Ordinary Passport: Ksh. 4,550
   • 48 Pages Ordinary Passport: Ksh. 6,050
   • 64 Pages Ordinary Passport: Ksh. 7,550

Submitting Your Application

With the application form filled and the fees paid, the next step is to submit your application in person at the nearest immigration office.

Submission Steps:

2. Visit Immigration Office: Go to the nearest immigration office (Nyayo House, Kisumu, or Mombasa).
4. Submit Documents: Present your printed application form, payment receipts, and all gathered documents.
6. Biometric Capture: Your fingerprints and photo will be captured at the immigration office.

Tracking Your Application Status

After submission, you can track the status of your passport application online through the E-Citizen portal.

Tracking Steps:

2. Log in to E-Citizen: Use your credentials to log in to your E-Citizen account.
4. Check Status: Navigate to the passport application section to see the current status of your application.
6. Email Updates: Opt-in for email updates to receive notifications on your application status.

Receiving Your Passport

Once your application is processed, you will be notified to collect your passport.

Collection Process:

2. Notification: You will receive a notification via SMS or email when your passport is ready for collection.
4. Collect Passport: Go to the designated immigration office with your ID card and collection notification to pick up your passport.

Frequently Asked Questions

Can I apply for a passport without a birth certificate in Kenya?

Yes, you can apply using alternative documents such as an affidavit of birth, school leaving certificates, and other supportive documents.

How long does the passport application process take?

The process typically takes 10 working days, but it can be longer if additional documents are required or verification is needed.

What if my application is rejected?

If your application is rejected, you will be notified of the reasons, and you can provide additional documentation or correct any errors and reapply.

Can I track my application status online?

Yes, you can track your application status online through the E-Citizen portal.

Is the passport fee refundable if my application is rejected?

No, the passport fee is non-refundable even if your application is rejected.

Conclusion

Applying for a passport without a birth certificate in Kenya may seem challenging, but with the right steps and documentation, it is entirely possible. By following this guide, you can navigate the process smoothly and ensure you have all the necessary documents and information. For more detailed legal advice and assistance, consider using resources like M-Wakili, which provides comprehensive legal support tailored to your needs.

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