September 15, 2023

Step-by-Step Guide to Applying for a Passport in Kenya

Introduction

Are you planning an international trip and need a passport? Navigating the passport application process in Kenya can be daunting, but it doesn’t have to be. This comprehensive guide will walk you through each step, from registration to collection. By the end of this post, you'll be well-equipped to apply for a passport without any hiccups. Let's dive in and simplify this seemingly complex process.

For more legal insights and advice, you can explore the resources available at M-Wakili, a platform that provides free legal advice on various topics, including travel documentation.

Step 1: Register on eCitizen Portal
Step 2: Fill Out the Application Form
Step 3: Pay the Passport Fees
Step 4: Print and Sign the Form
Step 5: Submit Your Application
Step 6: Collect Your Passport
Common Mistakes to Avoid
Frequently Asked Questions
Conclusion

Step 1: Register on eCitizen Portal

The first step in applying for a passport in Kenya is to register on the eCitizen portal. This online platform is the gateway to all government services, including passport applications.

You need to create an account using your National ID number and a valid email address. Once registered, you'll receive a confirmation email with a link to activate your account. This step is crucial as it allows you to access the online passport application form and other services.

Step 2: Fill Out the Application Form

After registering, log in to your eCitizen account and navigate to the Department of Immigration Services section. Here, you'll find the passport application form.

The form requires detailed personal information, including your full name, date of birth, and place of birth. You will also need to provide information about your parents, next of kin, and employment status. Ensure that all details are accurate to avoid any delays in processing your application.

Step 3: Pay the Passport Fees

Once you have filled out the application form, the next step is to pay the passport fees. The fees vary depending on the type of passport you are applying for:

32 Pages Ordinary "A" Series: Kshs. 4,550
48 Pages Ordinary "B" Series: Kshs. 6,050
64 Pages Ordinary "C" Series: Kshs. 7,550
East African Passport: Kshs. 990
Diplomatic Passport (48 pages): Kshs. 7,550
Mutilated Passport: Kshs. 10,050
Lost Passport: Kshs. 12,050

Payment can be made using mobile money, credit/debit cards, or online banking from local banks. Ensure you keep the payment confirmation as you will need it later.

For more detailed information about the costs, you can visit the Kenya Passports page.

Step 4: Print and Sign the Form

After paying the fees, download and print the application form along with three application receipts. These documents need to be signed and dated.

Ensure that the form is printed clearly and that all the details are legible. Any errors or omissions could result in delays or rejection of your application.

Step 5: Submit Your Application

Submit your signed application form in person at one of the designated Immigration offices, which include Nyayo House in Nairobi, and offices in Mombasa and Kisumu. During submission, you will need to bring the following documents:

Original birth certificate and a photocopy
Original National ID Card and a copy
Three current passport-sized photos
Recommender’s ID Card copy
Consent letter for minors
Old passport for replacement (if applicable)
Parents' National ID cards and copies (for minors)

Ensure that all documents are organized and ready for submission to avoid any unnecessary delays.

Step 6: Collect Your Passport

After submitting your application, it typically takes about 10 working days to process a new passport and around 5 working days for renewals or replacements. You will receive a notification via SMS or email when your passport is ready for collection.

Bring your National ID and the application receipts to collect your passport from the Immigration office where you submitted your application.

Common Mistakes to Avoid

Applying for a passport can be straightforward if done correctly. However, many applicants make common mistakes that can delay the process. Here are some pitfalls to avoid:

Incomplete Forms: Ensure all sections of the application form are filled out accurately.
Incorrect Fees: Pay the exact amount required for the type of passport you are applying for.
Missing Documents: Double-check that all required documents are submitted.
Late Application: Apply well in advance of your travel date to avoid last-minute issues.

Frequently Asked Questions

1. How long does it take to process a passport application in Kenya? It typically takes about 10 working days for a new passport and 5 working days for renewals or replacements.

2. What documents do I need to apply for a passport in Kenya? You will need your original birth certificate, National ID, three passport-sized photos, and additional documents depending on your application type (e.g., old passport for replacements).

3. How much does it cost to apply for a passport in Kenya? The cost varies depending on the type of passport. For example, a 32-page Ordinary "A" Series passport costs Kshs. 4,550.

4. Can I apply for a Kenyan passport online? Yes, the application process starts online through the eCitizen portal, but you must submit the signed form and documents in person.

5. Where can I collect my passport once it’s ready? You can collect your passport from the Immigration office where you submitted your application.

Conclusion

Applying for a passport in Kenya doesn't have to be a complicated process. By following this step-by-step guide, you can navigate the application process with ease. Remember to register on the eCitizen portal, fill out the application form accurately, pay the appropriate fees, and submit all required documents. With these steps, you'll have your passport ready in no time.

For more detailed information and legal advice, visit M-Wakili, a platform dedicated to providing free legal support for all your needs. Happy travels!