March 18, 2023

Step-by-Step Guide to Applying for a Passport in Kenya

Introduction

Applying for a passport can be an overwhelming process, especially if you're unsure about the steps involved and the associated costs. Whether you're a lawyer, law student, justice seeker, or small business owner, understanding how to navigate the passport application process in Kenya is crucial. In this guide, we'll break down the entire procedure, from gathering the necessary documents to tracking your application status. By the end of this post, you'll have a clear roadmap to follow, making the process as smooth as possible.

Understanding Passport Types and Costs
Step 1: Gather Required Documents
Step 2: Fill Out the Application Form
Step 3: Pay the Application Fees
Step 4: Submit Your Application
Step 5: Track Your Application Status
Common Mistakes to Avoid
Frequently Asked Questions
Conclusion

Understanding Passport Types and Costs

Before you start the application process, it's important to understand the different types of passports available in Kenya and their respective costs. The Kenyan government offers several types of passports, including ordinary, diplomatic, and East African passports.

Ordinary Passport: Available in three series:
- 32 pages (A Series): Ksh. 4,550
- 48 pages (B Series): Ksh. 6,050
- 64 pages (C Series): Ksh. 7,550
Diplomatic Passport: 48 pages, costs Ksh. 7,550
East African Passport: Ksh. 990
Replacement of Mutilated or Lost Passport: Ksh. 10,050 for mutilated and Ksh. 12,050 for lost passports

For more detailed information about passport types and costs, you can visit the Kenyan Immigration Services.

Step 1: Gather Required Documents

The first step in applying for a passport in Kenya is to gather all the necessary documents. Here is a checklist to help you ensure you have everything you need:

Original Birth Certificate and a photocopy
Original National ID Card and a photocopy
Three Current Passport Size Photos
Recommender’s ID Card Copy
Consent Letter for Minors
Old Passport for Replacement (if applicable)
Parents’ National ID Cards and copies (for minors)

Make sure all documents are current and in good condition to avoid any delays in your application process.

Step 2: Fill Out the Application Form

Once you have all the required documents, the next step is to fill out the passport application form. Follow these steps:

Register on eCitizen: Create an account if you don't already have one.
Access the Immigration Section: Go to the Department of Immigration Services and click on the passport application form.
Read the Instructions Carefully: Make sure you understand all the requirements before filling out the form.
Fill in the Application Form: Provide accurate information as required in the form.
Print the Application Form and Receipts: Once completed, download and print the application form and three application receipts.

Step 3: Pay the Application Fees

After filling out the application form, you need to pay the application fees. You can pay using mobile money, credit/debit cards, or online banking from local banks. Here’s how to do it:

Select the Mode of Payment: Choose your preferred payment method on the eCitizen portal.
Make the Payment: Follow the prompts to complete the payment.
Print Payment Receipts: Ensure you print all necessary receipts as proof of payment.

Step 4: Submit Your Application

With your documents and payment receipts ready, the next step is to submit your application in person. Here’s what you need to do:

Visit the Immigration Offices: You can submit your application at Nyayo House in Nairobi, or at the immigration offices in Mombasa or Kisumu.
Present Your Documents: Submit the pre-filled application form, three receipts, and all required documents.
Biometric Capture: You will be required to provide your fingerprints and have your photo taken.

Step 5: Track Your Application Status

After submitting your application, you can track its status online. Follow these steps:

Log in to Your eCitizen Account: Use the same account you used to apply for the passport.
Check Application Status: Go to the Immigration Services section and check the status of your application.

Tracking your application helps you stay updated on its progress and know when your passport is ready for collection.

Common Mistakes to Avoid

Applying for a passport can be a straightforward process if you avoid common mistakes. Here are a few tips:

Incomplete Forms: Ensure all sections of the application form are filled out correctly.
Incorrect Information: Double-check all information provided to avoid discrepancies.
Missing Documents: Make sure you have all required documents before submitting your application.
Late Submission: Submit your application promptly to avoid delays.

Frequently Asked Questions

1. How long does it take to process a passport application in Kenya?

The processing time for a new passport application is approximately 10 working days. For renewals or replacements, it takes around 5 working days. However, it can take longer if additional information is required.

2. Can I apply for a passport online?

While you can fill out the application form and pay the fees online, you still need to submit the completed form and required documents in person at the immigration office.

3. What should I do if I lose my passport?

If you lose your passport, you should report it immediately to the nearest police station and obtain a police abstract. You will then need to apply for a replacement passport, which costs Ksh. 12,050.

4. Do I need a passport to travel within East Africa?

Yes, you need a passport to travel to East African countries. You can apply for an East African Passport, which costs Ksh. 990.

5. What documents are required for minors applying for a passport?

Minors need the following documents: original birth certificate, consent letter from parents or guardians, parents’ national ID cards and copies, and the recommender’s ID card copy.

Conclusion

Applying for a passport in Kenya is a systematic process that requires careful attention to detail. By following this step-by-step guide, you can ensure a smooth and hassle-free application experience. Remember to gather all necessary documents, fill out the application form accurately, pay the required fees, and submit your application on time. For more information and legal advice on passport applications and other legal matters, visit MWakili.

Navigating the passport application process doesn't have to be daunting. With the right information and resources, you can successfully obtain your passport and be ready for your travels.