September 15, 2023

Quick Start Guide: Getting Your Passport in Kenya

Introduction

Getting a passport can be a daunting task, but it doesn't have to be. Whether you're a justice seeker looking to travel for advocacy or a small business owner planning international expansion, this guide will walk you through the process of obtaining a passport in Kenya. By the end of this article, you’ll not only understand the steps involved but also have tips to ensure a smooth and efficient application experience.

Navigating government processes can sometimes feel overwhelming, but with the right information and preparation, you can secure your passport with minimal stress. Read on to discover a step-by-step guide that will get you from application to passport in hand.

Introduction
Overview of the Application Process
Essential Documents Checklist
Step-by-Step Application Instructions
- Payment and Submission
- Tracking Your Application
Tips for a Smooth Application Experience
Frequently Asked Questions
Conclusion

Overview of the Application Process

The process of getting a passport in Kenya involves several steps, starting with gathering the necessary documents and ending with the collection of your passport. Generally, the process can be broken down into the following stages:

Registering Online: You need to create an account on the eCitizen portal.
Filling Out the Application Form: Complete the application form available on the eCitizen portal.
Payment: Pay the relevant application fee using mobile money, debit/credit cards, or online banking.
Document Submission: Print the completed application form and submit it along with the required documents at the nearest immigration office.
Biometric Capture: Visit an immigration office for biometric data capture.
Tracking and Collection: Track your application status online and collect your passport once it’s ready.

A typical application can take anywhere from 5 to 10 working days, depending on the type of passport and the efficiency of your document submission.

Essential Documents Checklist

Before you start filling out the application form, it's crucial to gather all necessary documents. Here’s a checklist to help you prepare:

Original and Copy of Birth Certificate: You must provide both the original and a photocopy.
Original National ID Card and Copy: This applies to applicants who are 18 years and older.
Three Current Passport-Size Photos: Ensure these are recent and meet the specified requirements.
Recommender’s ID Card Copy: A copy of the ID card of a recommender, who should be a Kenyan citizen.
Consent Letter for Minors: If the applicant is a minor, a consent letter from the parents or guardians is necessary.
Old Passport for Replacement: If replacing an old passport, the original must be submitted.

Having these documents ready will expedite the application process and minimize delays.

Step-by-Step Application Instructions

Payment and Submission

Register on eCitizen: Go to eCitizen and create an account if you don’t already have one.
Fill Out the Application Form: Navigate to the Directorate of Immigration Services and click on the passport application form. Follow the instructions and fill in the required details.
Payment: Choose your preferred payment method and pay the application fees. The fee structure is as follows:
- Ordinary Passport (32 pages): Kshs. 4,550
- Ordinary Passport (48 pages): Kshs. 6,050
- Diplomatic Passport (48 pages): Kshs. 7,550
Download and Print: After payment, download and print the application form and three application receipts.

Tracking Your Application

Once you've submitted your application, you can track its status online through the eCitizen portal. Here’s how:

Login to eCitizen: Use your credentials to log in.
Check Application Status: Navigate to the Immigration Services section and select "Track Application."
Updates: You will receive updates regarding the status of your application, including when your passport is ready for collection.

Tips for a Smooth Application Experience

Double-Check Your Documents: Ensure all required documents are complete and accurate before submission.
Follow Instructions Carefully: Pay close attention to the instructions on the eCitizen portal to avoid mistakes that could delay your application.
Keep Copies: Always keep copies of all submitted documents and receipts for your records.
Timely Follow-Ups: Regularly check the status of your application online and follow up promptly if there are any delays.

Frequently Asked Questions

How long does it take to get a passport in Kenya?
- The process typically takes 5 to 10 working days, depending on the completeness of your documentation and the workload at the immigration office.
Can I apply for a passport online?
- Yes, the entire process can be initiated online through the eCitizen portal.
What is the cost of a Kenyan passport?
- The fees vary depending on the type of passport. For instance, an ordinary 32-page passport costs Kshs. 4,550, while a diplomatic 48-page passport costs Kshs. 7,550.
What documents do I need to apply for a passport?
- Essential documents include your birth certificate, national ID card, passport-size photos, and if applicable, a consent letter for minors.
Where do I submit my passport application?
- Applications must be submitted in person at designated immigration offices such as Nyayo House in Nairobi, Mombasa, or Kisumu.

Conclusion

Obtaining a passport in Kenya is a straightforward process when you are well-prepared and informed. By following this guide, you can navigate through the application process efficiently, ensuring you gather all necessary documents, complete the application accurately, and track your application status diligently. Whether you are a justice seeker, lawyer, law student, or small business owner, having a passport opens up a world of opportunities for travel and international engagement.

For more detailed legal advice and assistance with other legal processes, consider exploring M-Wakili, a platform offering free legal advice and comprehensive support for various legal needs.

Happy travels!