M-Wakili

CONTACT

FAQ

LOGIN

REGISTER

< Back to blog

September 13, 2023

Step-by-Step Guide to Applying for a Kenyan Passport

Introduction

Applying for a Kenyan passport can seem like a daunting task, but it doesn’t have to be. Whether you're planning a vacation, business trip, or simply need a form of identification, getting your passport is a crucial step. This guide will walk you through the entire process of applying for a Kenyan passport, from registration on the eCitizen portal to tracking your application status. By the end of this post, you'll be well-equipped with all the information you need to make your passport application smooth and hassle-free.

Navigating the bureaucratic maze can be overwhelming, but with the right guidance, you can avoid common pitfalls. This guide aims to provide clarity and ease through detailed, step-by-step instructions. Whether you're a first-time applicant or renewing an expired passport, we've got you covered.

For additional legal advice and assistance with your application, consider exploring M-Wakili, a platform that offers free legal advice and instant responses to your legal questions in Kenya.

Table of Contents

  • Documents Required for Passport Application
  • How to Register on the eCitizen Portal
  • Filling Out the Application Form
  • Payment Procedures and Options
  • Submitting Your Application
  • Tracking Your Application Status
  • Frequently Asked Questions
  • Conclusion

Documents Required for Passport Application

Before you start the application process, it's essential to gather all the necessary documents. Having everything ready will save you time and prevent any delays in your application.

Basic Documents

  2. Original Birth Certificate: This is a mandatory requirement for all applicants.
  4. National ID Card: You will need both the original and a photocopy.
  6. Passport-sized Photographs: Three recent passport-sized photos are required.
  8. Recommender’s ID Card Copy: A copy of the recommender’s ID card is necessary for verification.

Additional Documents for Minors

If you're applying for a passport for a minor, additional documents are required:

  2. Consent Letter: A letter of consent from the parent or guardian.
  4. Parents' National ID Cards: Both originals and copies are required.
  6. Old Passport: If you're replacing an existing passport for the minor.

For more detailed information on the required documentation, you might find the Legal Requirements for Registering an LLC in Kenya useful as it provides a comprehensive list of necessary legal documents for various procedures.

How to Register on the eCitizen Portal

The eCitizen portal is a one-stop online platform for all government services in Kenya, including passport applications. Follow these steps to register:

  2. Visit the eCitizen Portal: Go to eCitizen and click on 'Create an Account.'
  4. Choose Account Type: Select the appropriate account type—either 'Kenyan Citizen,' 'Foreign Resident,' or 'Visitor.'
  6. Fill in Personal Details: Provide your National ID number, first name, and email address.
  8. Create a Password: Choose a strong password and confirm it.
  10. Verify Email: Check your email for a verification link to activate your account.

Once registered, you can log in to access various services, including passport applications.

Filling Out the Application Form

After registering on the eCitizen portal, you can proceed to fill out the passport application form. Here’s how:

  2. Log In to eCitizen: Use your credentials to log in.
  4. Navigate to Passport Application: Click on the 'Department of Immigration Services' and then select 'Passport Application.'
  6. Read Instructions: Carefully read the provided instructions before proceeding.
  8. Fill in the Form: Enter all required details, including personal information, contact details, and passport type.
  10. Upload Documents: Upload scanned copies of the required documents.
  12. Review and Submit: Double-check all the information and click 'Submit.'

Ensure all information is accurate to avoid delays or rejection of your application.

Payment Procedures and Options

Once you’ve filled out the application form, the next step is to make the payment. The eCitizen portal offers various payment methods for your convenience.

Payment Methods

  2. Mobile Money: You can use services like M-Pesa to make the payment.
  4. Credit/Debit Card: Visa and MasterCard are accepted.
  6. Online Banking: You can also pay through online banking from local banks.

Payment Steps

  2. Select Payment Method: Choose your preferred payment method on the eCitizen portal.
  4. Make the Payment: Follow the instructions to complete the payment.
  6. Print Receipts: Download and print the payment receipt and three application receipts.

For more on payment procedures, the Kenya International Travel Information page provides additional insights into fees and other related costs.

Submitting Your Application

After making the payment, you need to submit your application form in person. Here’s what you need to do:

  2. Visit the Immigration Office: Go to your nearest immigration office—Nyayo House, Mombasa, or Kisumu.
  4. Bring Required Documents: Carry the original documents and photocopies, along with the printed application and payment receipts.
  6. Verification Process: Upon arrival, your documents will be verified, and you will be required to provide biometric data.
  8. Receive Acknowledgment: Once everything is in order, you will receive an acknowledgment slip.

The submission process is crucial, so make sure you have all the necessary documents and receipts to avoid any issues.

Tracking Your Application Status

After submitting your application, you can track its status online. Here’s how:

  2. Log In to eCitizen: Use your credentials to log in.
  4. Go to ‘My Applications’: Click on the 'My Applications' tab.
  6. Check Status: Here, you can see the status of your passport application.

If there are any issues or delays, you will be notified through the portal.

Frequently Asked Questions

How much does a Kenyan passport cost?

The cost varies depending on the type of passport:

  • 32 Pages Ordinary "A" Series: Ksh. 4,550
  • 48 Pages Ordinary "B" Series: Ksh. 6,050
  • 64 Pages Ordinary "C" Series: Ksh. 7,550
  • East African Passport: Ksh. 990

How long does it take to process a Kenyan passport?

Typically, it takes about 10 working days for a new passport application. However, it can take longer if additional information is required or if there are any discrepancies in your application.

Can I apply for a passport online?

Yes, you can start the application process online through the eCitizen portal. However, you will still need to submit the physical documents and biometric data in person at the immigration office.

What should I do if I lose my passport?

If you lose your passport, you need to report it immediately to the nearest police station and obtain a police abstract. You can then apply for a replacement passport through the eCitizen portal.

Are there expedited services for passport applications?

Currently, the Department of Immigration Services does not offer expedited services for passport applications. It is advisable to apply well in advance of your travel plans.

Conclusion

Applying for a Kenyan passport is a straightforward process if you have the right information and documents. By following this guide, you should be able to navigate the application process smoothly and efficiently. Remember to double-check all your documents and ensure the accuracy of the information you provide to avoid any delays.

For more comprehensive legal advice and assistance, consider visiting M-Wakili, where you can get free legal advice and instant responses to your legal questions around the clock.

Embark on your journey with confidence, knowing that you've got everything you need to secure your Kenyan passport. Safe travels!

Tags:

kenya-passport
passport-application
ecitizen
kenya