September 15, 2024

A Comprehensive Guide to Passport Application in Kenya

Introduction

Imagine planning the perfect trip, only to realize that you don’t have a valid passport. The process of applying for a passport in Kenya can seem daunting, but it doesn’t have to be. This comprehensive guide will walk you through each step, ensuring you’re well-prepared to navigate the application process smoothly. Whether you're a first-time applicant or renewing an existing passport, understanding the requirements and steps involved will save you time and stress.

In this post, we’ll cover the entire process from registration on the eCitizen portal to the final step of receiving your passport. By the end, you’ll have a clear understanding of what is required, how to avoid common pitfalls, and where to find additional resources if needed.

Introduction
Step 1: Register on eCitizen
Step 2: Fill Out the Application Form
Step 3: Make the Payment
Step 4: Submit the Application Form
Required Documents
Passport Fees
Frequently Asked Questions
Conclusion

Step 1: Register on eCitizen

The first step in applying for a passport in Kenya is to register on the eCitizen portal. The eCitizen platform is the Kenyan government's official online portal that provides access to a variety of government services, including passport applications. To register, you will need a valid email address and a mobile phone number.

Visit the eCitizen website: Go to eCitizen and click on "Create an Account."
Fill in your details: Provide your personal information, including your full name, ID number, and phone number. Ensure that the details match those on your national ID card.
Verify your account: You will receive a verification code on your mobile phone. Enter this code on the eCitizen portal to complete the registration process.

Once you have registered, you can log in and access the passport application services. This step is crucial as all subsequent steps will be carried out through this portal.

Step 2: Fill Out the Application Form

After registering on eCitizen, the next step is to fill out the application form. This form requires detailed personal information, so make sure you have all the necessary documents on hand.

Log in to your eCitizen account: Use your email and password to log in.
Navigate to the passport application form: Click on "Department of Immigration Services" and select "Apply for a Passport."
Complete the form: Fill in your personal information, including your name, date of birth, place of birth, and contact information. You will also need to provide details of your parents and recommenders.
Upload necessary documents: Scan and upload the required documents, such as your ID card, birth certificate, and passport-sized photos. Ensure that the scanned copies are clear and legible.

Once you’ve filled out the form and uploaded the documents, review the information to ensure everything is accurate. Any discrepancies can delay the processing of your application.

Step 3: Make the Payment

The next step is to pay the passport application fees. The eCitizen platform offers multiple payment options, including mobile money, credit, and debit cards.

Select your payment method: Choose from options like M-Pesa, Airtel Money, or card payments.
Enter payment details: Follow the prompts to complete your payment. You will receive a confirmation message once the payment is successful.
Print the payment receipt: Keep a copy of the receipt as proof of payment. You will need to present this during the submission of your application.

Step 4: Submit the Application Form

After making the payment, you need to submit the application form in person at the nearest immigration office. This step involves biometric capture and verification of your documents.

Book an appointment: Use the eCitizen portal to book an appointment at your preferred immigration office.
Prepare your documents: Ensure you have all the required documents, including the printed application form, payment receipt, original ID card, and birth certificate.
Attend the appointment: Arrive on time for your appointment. During the visit, your biometric data (fingerprints and photograph) will be captured.

Once your biometric data is captured and your documents verified, your application will be processed. You will be notified via SMS or email when your passport is ready for collection.

Required Documents

The following documents are required for the passport application process:

eCitizen pre-filled application form and three receipts
Original birth certificate and a photocopy
Original National ID Card and a copy
Three current passport-sized photos
Recommender’s ID Card copy
Consent letter for minors
Old passport for replacement (if applicable)
Parents' National ID cards and copies

Ensure all documents are up-to-date and correctly filled out to avoid any delays in the application process.

Passport Fees

The fees for different types of passports in Kenya are as follows:

32 Pages Ordinary "A" Series: Kshs. 4,550
48 Pages Ordinary "B" Series: Kshs. 6,050
64 Pages Ordinary "C" Series: Kshs. 7,550
East African Passport: Kshs. 990
Diplomatic Passport (48 page): Kshs. 7,550
Mutilated Passport: Kshs. 10,050
Lost Passport: Kshs. 12,050

It is essential to choose the correct type of passport to avoid overpaying or underpaying the application fees.

Frequently Asked Questions

1. How long does it take to process a passport application in Kenya? On average, it takes about 10 working days to process a new passport application. However, this can vary depending on the workload at the immigration office.

2. Can I apply for a passport online? Yes, the entire application process can be initiated online through the eCitizen portal. However, you will need to visit an immigration office for biometric capture.

3. What should I do if I lose my passport? If you lose your passport, you will need to report it to the police and obtain an affidavit. You can then apply for a replacement passport through the eCitizen portal.

4. Can minors apply for a passport? Yes, minors can apply for a passport. A consent letter from the parents or legal guardians is required, along with copies of their ID cards.

5. What if my application is rejected? If your application is rejected, you will receive a notification explaining the reason. You can then rectify the issue and reapply.

Conclusion

Applying for a passport in Kenya doesn't have to be a stressful experience. By following the steps outlined in this guide, you can navigate the process with ease. Remember to register on eCitizen, fill out the application form accurately, and submit all required documents. And if you encounter any issues, platforms like M-Wakili offer legal advice and assistance to help you through the process. Whether you're planning a business trip, studying abroad, or simply exploring the world, having a valid passport is the first step towards your journey.

For more detailed legal requirements and other related topics, you can visit Legal Requirements for Registering an LLC in Kenya.

Remember, your passport is your gateway to the world. Make sure you get it right!