Ask a lawyer:
what do I do if I loose my logbook?

Introduction

Losing a logbook, which is an essential document for vehicle ownership in Kenya, can be a stressful experience. However, the process for replacing a lost logbook is well-defined under Kenyan law. This response will guide you through the steps you need to take to replace your lost logbook, citing relevant sections from the Traffic Act, Cap 403, and other pertinent regulations.

Table of Contents

1. Reporting the Loss

   • 1.1 Filing a Police Report

   • 1.2 Obtaining an Abstract

2. Application for a Duplicate Logbook

   • 2.1 Required Documents

   • 2.2 Submission Process

3. Payment of Fees

   • 3.1 Fee Structure

4. Processing Time

   • 4.1 Expected Duration

5. Conclusion

1. Reporting the Loss

1.1 Filing a Police Report

• Source: Traffic Act, Cap 403

• Details: The first step in replacing a lost logbook is to report the loss to the nearest police station. This is crucial as it provides an official record of the loss, which is necessary for the subsequent steps.

1.2 Obtaining an Abstract

• Source: Traffic Act, Cap 403

• Details: After filing the police report, you will be issued with a police abstract. This document serves as proof that you have reported the loss of your logbook. Ensure that the abstract contains accurate details about the vehicle and the circumstances under which the logbook was lost.

2. Application for a Duplicate Logbook

2.1 Required Documents

• Source: National Transport and Safety Authority (NTSA) Regulations

• Details: To apply for a duplicate logbook, you will need to gather the following documents:

  • Police abstract

  • Copy of your National ID or Passport

  • KRA PIN Certificate

  • Duly filled application form for a duplicate logbook (Form C)

  • An affidavit sworn before a Commissioner for Oaths detailing the loss of the logbook

2.2 Submission Process

• Source: National Transport and Safety Authority (NTSA) Regulations

• Details: Once you have all the required documents, you need to submit them to the NTSA. This can be done either online through the NTSA TIMS (Transport Integrated Management System) portal or physically at an NTSA office. Ensure that all the information provided is accurate to avoid delays in processing your application.

3. Payment of Fees

3.1 Fee Structure

• Source: NTSA Fee Schedule

• Details: There is a fee associated with the issuance of a duplicate logbook. As of the latest update, the fee is Ksh 2,500. Payment can be made through the NTSA TIMS portal or at designated banks. Ensure you keep the payment receipt as proof of payment.

4. Processing Time

4.1 Expected Duration

• Source: NTSA Service Charter

• Details: The processing time for a duplicate logbook can vary, but it generally takes between 7 to 14 working days. During this period, the NTSA will verify the information provided and process your application. You will be notified once the duplicate logbook is ready for collection.

Conclusion

Losing a logbook can be inconvenient, but by following the steps outlined above, you can efficiently replace it. Ensure you report the loss to the police, gather all necessary documents, submit your application to the NTSA, and pay the required fees. By adhering to these procedures, you will be able to obtain a duplicate logbook and continue to enjoy the use of your vehicle without any legal hindrances.

Answered by mwakili.com

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