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Ask a lawyer:
what do I do if I loose my logbook?

Introduction

Losing a vehicle logbook in Kenya can be a stressful experience, as it is a crucial document for proving ownership and facilitating transactions involving the vehicle. However, there are clear steps you can follow to replace a lost logbook. This guide will walk you through the necessary procedures and requirements to obtain a duplicate logbook in Kenya.

Table of Contents

  1. Reporting the Loss

  2. Applying for a Duplicate Logbook

    1. Required Documents

    2. Application Process

  3. Fees and Payment

  4. Conclusion

1. Reporting the Loss

The first step when you realize that your logbook is missing is to report the loss to the police. This is a crucial step as it provides an official record of the loss, which is necessary for the subsequent application for a duplicate logbook.

  • Visit the nearest police station: File a report about the lost logbook. The police will issue a police abstract, which is a mandatory document for the application process.

    Source: Peach Cars ↗

2. Applying for a Duplicate Logbook

Once you have the police abstract, you can proceed to apply for a duplicate logbook. This process involves several steps and requires specific documents.

2.1 Required Documents

To apply for a duplicate logbook, you will need the following documents:

  • Police Abstract: This document is obtained from the police station where you reported the loss.

  • Sworn Affidavit: A sworn affidavit stating the circumstances under which the logbook was lost or damaged.

  • Identification Documents: A copy of your National ID or passport.

  • KRA PIN Certificate: Your Kenya Revenue Authority Personal Identification Number certificate.

  • Application Form: The NTSA application form for a duplicate logbook.

    Source: Lawyer Wangu ↗

2.2 Application Process

The application process for a duplicate logbook involves the following steps:

  1. Log in to the NTSA TIMS Portal: Access the Transport Integrated Management System (TIMS) portal by logging in with your credentials.

  2. Check Vehicle Details: Ensure that the vehicle whose logbook is lost is listed under "My Vehicles" in the TIMS portal.

  3. Submit Application: Fill out the application form for a duplicate logbook, attach the required documents, and submit the application online.

  4. Verification: The NTSA will verify the submitted documents and the details provided.

  5. Issuance of Duplicate Logbook: Once the verification process is complete, the NTSA will issue a duplicate logbook.

Source: Tuko ↗

3. Fees and Payment

There is a fee associated with the application for a duplicate logbook. The exact amount may vary, so it is advisable to check the current fee structure on the NTSA TIMS portal or contact the NTSA directly for the most accurate information.

  • Payment Methods: Payments can typically be made through mobile money services such as M-Pesa, bank transfers, or other methods specified by the NTSA.

    Source: Lawyer Wangu ↗

Conclusion

Losing a logbook can be inconvenient, but by following the outlined steps, you can efficiently obtain a duplicate logbook in Kenya. Start by reporting the loss to the police and obtaining a police abstract. Then, gather the necessary documents and submit your application through the NTSA TIMS portal. Ensure you pay the required fees and wait for the verification process to be completed. By adhering to these steps, you will be able to replace your lost logbook and continue with your vehicle-related transactions without further issues.

Sources:

Answered by mwakili.com